Our Township

Home Rule Chapter 500 (Revision) - Park Reservation Rules

Home Rule Resolution
#16-180 Motion by Mr. Haws,
WHEREAS, the Plain Township Board ofTrustees has determined that there should be regulations for the reservation and use of the Alpine Park Shelters, the Veterans Park Shelter the Diamond CommUnity Room;
NOW, THEREFORE BE IT HEREBY RESOL VED that the following Alpine Park Shelters, Veterans Park Shelter, and Diamond Community Room regulations , Chapter 500, shall be amended to the following:
SECTION 5Ol(B) RESERVATION OF ALPINE PARK SHELTERS, VETERANS PARK SHELTER, and DIAMOND COMMUNITY ROOM
  1. The permit and fee(s) are required to reserve the North or South Shelters in the Alpine Park, Veterans Park Shelter and the Diamond Community Room. All rentals require a non-refundable administrative fee of $25.00 as well as any additional per hour rental fee(s) which must be paid in advance to secure reservations for a park shelter or the community room. Plain Township residents will receive 4 hours of free rental time and $10.00 per hour thereafter. Non-residents will be charged $10.00 per hour for all rental time. Payments should be made payable to Plain Township Trustees.
  2. Residents are taken on a first come, first serve basis and are approved by the Parks Director in order to reserve a shelter. Events at the shelters that could exceed 100 people (Alpine Shelters) or 120 people (Veterans Park Shelter) in attendance are prohibited.
  3. Use ofthe shelters and related public areas that exceed the maximum attendance levels cannot be safely accommodated by the available space.
  4. The permit holder may be required to contact a Stark County Sheriff's Deputy for events at any ofthe shelters as determined by the Parks Director.
  5. Submission of proof of liability insurance requirements may be required for the shelter events or recreational activities if so determined by the Parks Director.
  6. Execution of a release of claims is required by participants in the shelter events or recreational activities as determined by the Parks Director.
  7. The permit holder shall be responsible for all trash pickup or cleanup at the shelter site.
  8. Attached hereto and incorporated herein are the following forms: Park Shelter Permit
  9. Alcohol is prohibited.
  10. Using the shelters for solicitation is prohibited.
SECTION 501(C) VIOLATIONS OF PARK FACILITY USAGE PERMITS
  1. The purpose of the Park Facility Usage Permits ("Permits") are to guarantee permit holders a time, date and place for their activities and to maximize the availability of the park facilities for all. No other persons shall use a facility or field that is being used by a permit holder.
  2. Organizations shall not use a park facility that usually requires a permit, such as picnic shelters, without a permit issued by the Parks Director.
  3. No individual or organization shall impede another permit holder's use of any park facility.
  4. In the event of a violation of any of the conditions of the permits or parks regulations, the following procedures shall be used: Upon written notification by the Parks Director of any violation, the permit holder or a representative, thereof, shall be required to attend a hearing to review the circumstances surrounding the violation and the penalty, if any, to be imposed by the Plain Township Board of Trustees. Penalties for any violation by the permit holder may include a written warning, fine, reduction in permit privileges, cancellation of the permits for the year in question, or permanent revocation of all park privileges. The decision as to the penalty to be imposed, if any, shall be made by the Board of Trustees after allowing the permit holder or representative ample opportunity to discuss the alleged violation.
SECTION 501 (D) RESERVATION OF DIAMOND COMMUNITY ROOM RECREATIONAL FACILITIES
  1. The Community Room is available for public use.
  2. Fees for the community room are set by the Board of Trustees.
  3. Completion of the permit application and the Parks Director's approval of the permit request are required before reservation of the community room. Events at the community room that could exceed 46 people in attendance are prohibited. Use ofthe community room and related public areas that exceed the maximum attendance levels cannot be safely accommodated by the available space.
  4. The permit holder may be required to contract a Stark County Sheriff's Deputy for events at the Community Room as determined by the Parks Director.
  5. Submission of proof of liability insurance requirements may be required for the community room events or recreational activities if so determined by the Parks Director.
  6. Execution of a release of claims is required by participants in the community room events or recreational activities as determined by the Parks Director.
  7. Attached hereto and incorporated herein are the following forms: Community Room Permit
  8. A $25.00 non-refundable check as weil as any additional per hour rental fee(s) must be paid in advance to secure reservations for the community room, at which time you will receive the permit and the key for the room. Plain Township residents will receive 4 hours of free rental time and $10.00 per hour thereafter. Non-residents will be charged $10.00 per hour for all rental time. Payments should be made payable to Plain Township Trustees.
  9. Permit holders shall be responsible for locking up the facility at the end of their scheduled reservation.
  10. The community room will be closed on all holidays recognized by the Township. The community room may be hooked from 8:00 a.m. to 10:00 p.m. seven days a week, except holidays.
  11. Permit holders will be responsible for any damages dorre to the facility while their group is present at the facility. The indoor soccer field is off limits unless the permit holder is renting the field.
  12. If the field is rented, an employee will be present.
  13. The community room must be left in the same condition it was when the permit holder arrived. Trash must be removed and placed in the dumpster and tables and chairs must be left clean. Lights must be turned off. Violation of this policy will result in the permit holder not being allowed to use the community room in the future.
  14. Alcohol is prohibited.
  15. Using the community room for solicitation is prohibited
SECTION 501(G) "NO SHOWS" TO RESERVED RECREATIONAL FACILITIES
If a permit holder reserves any of the recreational facilities for multiple dates, but fails to show up for two reservations, whether to the Diamond Community Room, Alpine Park Shelters, or Veterans Park Shelter, that permit holder will not be permitted to reserve any of the recreational facilities for a period of twelve months after the second offense.
Seconded by: Mr. Sabo
Vote: Mr. Leno, yes; Mr. Sabo, yes; Mr. Haws, yes.